Like each state in the U.S., West Virginia has its own legal requirements for registered agents. This applies to corporations, startups, small businesses, LLCs, and even start-ups.
Registered agents in West Virginia must conform to specific rules. To receive important documents such as “service of process” for your business entity and correspondence on your behalf, registered agents must be available in person during normal business hours.
West Virginia registered agent services ensure compliance with state laws while you start and run your business.
Registered agent services in West Virginia charge around $100 – $299 per year for this service.
My Top Picks for Best Registered Agent in West Virginia
After much research, including my personal experience and investigative testing, I have narrowed down the top ten registered agent services available in West Virginia This guide outlines the advantages, pricing, and other services offered by each option.
#1 Northwest Registered Agent
Northwest Registered Agent provides high-quality services that entrepreneurs can easily use to launch a business online. The company is transparent and does not upsell. They are also more customer-oriented than any other provider.
They provide a simple, direct service. The registered agent service is one of their most sought-after offerings.
Northwest offers volume discounts that reduce the cost of service by $100/year for five or more states. Their service has improved over the years since they started out as an agent service company.
They were the first to offer local scanning for all documents received by them as national registered agents service providers. Competitors scan only those government documents that they are legally required.
Northwest is my top choice in West Virginia for registered agent services
Northwest Pros and Cons
#2 Harbor Compliance
Harbor Compliance guarantees you that your documents will arrive within 24 hours of receiving them. This is an expedited turnaround service if you have an urgent requirement.
A variety of compliance services are also offered by the platform. This platform is great for companies that have multiple licensing requirements or compliance requirements and want everything to be in one place.
Harbor Compliance: Who can it be used?
Harbor Compliance is a great choice for West Virginia companies that require both compliance and registered agent services.
Harbor Compliance Pros and Cons
ZenBusiness is known for its incorporation and LLC services at $49, which is considerably lower than the average price.
ZenBusiness charges $199/year to register an agent in West Virginia, even though they don’t include it with their LLC formation services.
ZenBusiness’s low-cost business formation packages aren’t the only great thing about ZenBusiness. ZenBusiness received over 10,000 positive online reviews.
ZenBusiness Pros & Cons
LegalZoom may be another contender for the best West Virginia registered agent services. Their impressive customer base is a testament to this. LegalZoom allows you to connect with companies that have extensive experience in the legal services industry.
We are also grateful for their 100% satisfaction guarantee. They will issue a full refund within 60 days.
They charge more for registered agent services than any other options in this guide. LegalZoom does not offer registered agent services with any of its formation packages. Express Gold ($349) does not offer registered agent services. They charge $159 per year for registered agents to join a formation plan and $299 for an individual option.
LegalZoom Pros & Cons
LegalZoom: Quick facts
6. Rocket Lawyer
Rocket Lawyer is a web-based version of LegalZoom, but it’s not as expensive.
They are not experts in all areas of registered agent services, and they only offer a small portion of their offerings. They offer very limited registered agent services for LLCs.
Rocket Lawyer charges $149 a year for registered agent services in West Virginia.
InCorp, which is similar to Harbor Compliance, charges $99/year for West Virginia registered agent services for LLCs. This is the lowest rate.
The computer system they use is complicated to manage. For such a complicated system, their customer service is inadequate. They have room for improvement.
8. Swyft Filings
Swyft Files offers full-service registration and can help with your Certificate of Formation. You can also receive legal mail from the West Virginia Secretary of State through the company’s West Virginia business address. They also offer compliance form filing notifications which are different from other full-service West Virginia registered agent services.
They charge $149 a year for their services.
9. Registered Agent Inc.
Registered Agents Inc. provides the same full-service registered agents services as Northwest Registered Agent. This includes filing your Certificate of Formation. They charge $200/year to West Virginia registered agent services and offer less customer support than Northwest Registered Agent.
Incorporate.com provides business services, including business formations and registered agent services. CSC Global is the company that owns and operates them. This company has a long history. Incorporate.com offers West Virginia registered agent services via CSC Global at $235 per year.
How I Found the Best Registered Agent in West Virginia
When evaluating various services, there are some things you should keep in mind. These are the elements that I used to rate and rank the various registered agents in West Virginia. I used the factors to eliminate many of the other competing services in the marketplace.
You can use these factors as a guide when shopping for a registered agent in West Virginia.
Type of Business Entity
Which type of business do you plan to start? What type of business are you starting?
While most registered agents can work with any type of entity, some are better suited to one than the other. An LLC might not need the same registered agent service that an S-Corp. However, some registered agents work better for nonprofits.
You can do some research to find out what type of entities the registered agent that you are considering works with. It should work well if they have similar businesses to yours.
The best West Virginia registered agent services will ensure compliance with federal and state law.
To ensure you don’t miss deadlines or fulfill requirements, you should look for an West Virginia registered agent service that sends reminders by email or text. Some services may provide additional materials or compliance guides. It is easy to tell the difference between registered agent services that do the minimum and those that go above and beyond.
Privacy and security
A registered agent offers privacy as one of its top benefits. Your home address and office address will not be made public but the address of the registered agent.
An West Virginia registered agent can facilitate legal documents and government correspondence. Many agents will also offer mail forwarding rather than just mail storage. Others will upload your documentation securely to an online dashboard that you can access remotely.
Services for Business Formation
Most people looking for a registered agent service will start a business. It is a good idea to use the same company for both.
Many business formation services offer incentives such as a free year of registered agent services. The business formation services are unnecessary if you have an existing business that must be registered.
Typically, West Virginia registered agent services cost around $100 per year. There might be some that cost $50 more or less. You shouldn’t pay significantly more, however.
Although some businesses may use their attorney to act as a registered agent for them, this will likely be more costly than the services described in this guide.
It’s often the best way to get the most bang for your buck if you combine your registered agent service and a business formation program (as mentioned previously).
If you have any questions, your West Virginia registered agent should be able to assist you.
This is an important aspect of a service evaluation for registered agents. It can be done over the phone, in person or via an online portal.
Before making any final decisions, I recommend reading customer reviews. Many reviews will include comments about support, whether it is good or not. If you are unsure about which option to choose, these remarks may help you decide.
My Research and Testing the Best West Virginia Registered Agents
Initial research revealed that I had more than 20+ registered agents to choose from. I reduced that by using the internet when I searched for the best West Virginia registered agents.
You will find hundreds of negative reviews and comments in this section. Some complained about the inability of basic services to be provided, while others were dissatisfied with high prices and poor customer support.
I could get rid of the majority of bad agents and leave only nine promising businesses.
To see the claims and promises made by the remaining agents, I visited their websites to view the next phase. I found enough evidence to remove a few more.
The registered agent sector is booming with many newcomers. To be eligible for my list, I needed at least five years of experience. ZenBusiness was barely able to make it. Each of the other services has around 20 years of experience.
When I looked at the company’s reviews before the pandemic, I also considered the reviews from when it was founded. The delays increased when LLC and registered agent services were working with understaffed government agencies. This led to more negative reviews starting in 2020 and ending in mid-2021.
Incfile, for example, had an A+ rating from the BBB for 16 consecutive years! This is quite impressive, however, in 2020-2021, Incfile lost its BBB rating and is now not rated by BBB.
I was able to review a list of 10 registered agents.
My Findings and Final Results for the Best West Virginia Registered Agents
After weeks of research and eliminating many top registered agents, I finally settled on the top five services. LegalZoom, Incfile, ZenBusiness, and Northwest are my top choices. My wife and I have our own online business, and we decided to create an LLC for the business.
This was last year when I signed up with Northwest Registered Agent for both my own LLC formation and one year of registered agent services. We thought $39 was very reasonable, and we liked the fact that Northwest puts a lot of emphasis on customer privacy.
The Northwest Registered Agent is the Winner – Best West Virginia Registered Agent
I consider Northwest Registered Agent the best West Virginia registered agent, and I am happy to recommend them. Their reliable and affordable services ensure that your company complies with all West Virginia laws. Their customer service is unparalleled in the market for registered agents.
My Experience with Northwest
Northwest Registered Agent offers every feature you need. Northwest has 50 offices across 50 states. Their motto is Privacy by Default.
They ensured that my Certificate of Formation was filed with the Secretary of State, and they provided me with a physical address that I could use to ensure that no personal information was published.
They scanned and uploaded all important legal documents and sent them to my online document portal. I was also reminded of important filing deadlines by compliance alerts. They make sure that my company is in compliance with the West Virginia Secretary of State.
Customer service is an outstanding component of the company.
I received generic replies from the support team for other registered agents on my mailing lists. I could guess their answers before I even asked them a question. Northwest is an entirely different story.
The Corporate Advisors have extensive knowledge of West Virginia business management.
They were there to help me through every stage of my business formation. They helped me to create a marketing plan and recruit the best people for my company.
My recommendation for the top registered agent in West Virginia
The Northwest Registered Agent would serve anyone looking to open an West Virginia business well. I found them trustworthy, providing excellent customer service compared to all other West Virginia registered agents.
They ensure that your West Virginia LLC (Limited Liability Company) is in good standing with the West Virginia Secretary of State’s Office. The Corporate Guides can offer formation and compliance advice to help you with any problems that may arise in your business.
Their pricing and service are excellent. They are slightly more expensive than others at $125/year but well worth the extra cost. LegalZoom charges $299/year, which is twice what Northwest charges.
If you’re ready to establish an West Virginia business entity, contact Northwest Registered Agent.